Graduate School Day Information for Schools

Date
Registration
Fees
Cancellation Policy
Attendance
Accommodations
Materials/Shipping
Facilities
Set-Up
Meals
Travel
Shuttle Service
Parking

Date

Graduate School Day
September 23, 2009
11:00 am—2:30 pm 

Registration

Thank you for your interest in Cornell's Graduate School Day. Confirmation of registration is sent via e-mail and includeds information about hotel accommodations, transportation to and from the event, and parking. Additional information is posted at this site. 

Fees

The fee to attend Graduate School Day is $100. Please send a check payable to "Cornell University" for that amount to:

Graduate School Day Registration  
103 Barnes Hall
Ithaca, NY 14853-1601

Cornell University's Federal Tax ID# is 15-0532082.  

Cancellation Policy

A full refund will be made for cancellations before September 4. No refund will be made after that date. 
  

Attendance

Student attendance last year was 400. Significant efforts are made each year to publicize the event to Cornell students, and we send invitations to approximately ten other colleges and universities in central New York.

Accommodations

Blocks of rooms have been reserved at several Ithaca hotels. Indicate your participation in Cornell's Graduate School Day when making reservations. 

• Courtyard by Marriott Ithaca (866/541-3600). Group rate is $159 and reservation deadline is August 17.
  
• Hilton Garden Inn, located downtown (607/277-8900). Group rate is $133 and reservation deadline is August 21.
• Homewood Suites by Hilton (607/266-0000). Group rate is $129 and reservation deadline is August 24.

Materials/Shipping

Representatives bringing materials with them to Graduate School Day can drop them at Barton Hall before parking, or materials can be shipped to arrive between September 16 and September 22. We cannot guarantee that materials arriving after September 22 will be available for use during the event.

Please ship materials to:

GRADUATE SCHOOL DAY
Attn: Mr. George Wood
PDC Warehouse
321 East Palm Road
Ithaca, NY 14850

Returning Materials
You will be responsible for shipping materials back to your schools. Please bring the necessary shipping forms with you; these forms must include the weight of shipment and your account number, or your materials will not be picked up. Literature left behind will be discarded.

The following delivery companies provide regular service to Cornell and will pick up your materials at Barton Hall between 3:00—4:00 pm following the event.

• Federal Express, 800/463-3339
• If you prefer to use UPS, please contact them at
  800/742-5877 to arrange pickup. 

Facilities

Graduate School Day is held in Barton Hall, a large facility used primarily for athletic activities. There is no air-conditioning, and on hot and/or humid days, the room can be very warm. We encourage visiting representatives to dress appropriately for these conditions.

Phones
There are no public telephones in Barton Hall. The nearest pay phones are located next door at the Statler Hotel.

Set-Up

If your school ships materials in advance, you should find them at your table in Barton Hall. If materials are not there when you arrive, please see Administrative Assistant Kristine Goggan immediately.
 

Meals

Meals and refreshments will be served in the curtained dining area at the north side of Barton Hall as follows:

Continental breakfast—when representatives arrive
Lunch—at noon
Cookies and cold drinks—in the afternoon 
Bottled water—throughout the day

Travel

For travel to Ithaca and a campus map visit Cornell's website.

Directions are available for travel to Barton Hall.

Directions are also provided for travel from Barton Hall following the event.  

Shuttle Service

Plan to take the shuttle to and from the Cornell campus, with service from Hilton Garden Inn, Courtyard by Marriott, and Homewood Suites by Hilton. For representatives not staying at these hotels, we advise parking at the Seneca Street parking garage downtown—located across the street from the Hilton Garden Inn—and taking the shuttle from the Hilton Garden Inn.

Shuttle schedule to and from campus for Wednesday, September 23:

Shuttle 1 to Event	Shuttle 2 to Event	Location
9:40 am	10:00 am	Pickup at Hilton Garden Inn
9:50 am	10:10 am	Pickup at Courtyard by Marriott
10:00 am	10:20 am	Pickup at Homewood Suites by Hilton
10:10 am	10:30 am	Arrive at Barton Hall

Shuttle 1 from Event	Location
2:35 pm	Pickup at Barton Hall to Hilton Garden Inn
Shuttle 2 from Event
2:35 pm	Pickup at Barton Hall to Courtyard by Marriott by 2:50 pm
2:35 pm	Pickup at Barton Hall to Homewood Suites by 3:00 pm

 

Parking

If you are driving to the event and would like to park on campus, drive to Barton Hall to unload materials, if necessary, and to pick up a parking permit and directions to the parking garage.